Quick Guide to Bringing the Flexibility of PDF to Word Documents
Even though your organization may be very comfortable using Word and all intra-office information is shared through Word documents, it may be worth your while to know why PDF is being used increasingly, by even big corporations as the one tool for all kinds of document management. Not only is managing PDF files a lot easier, sophisticated recovery tools even make it possible to fix pdf files that do get damaged occasionally ensuring that there is no major data loss.
" To begin with, PDF files are compatible across all kinds of platforms. You can view a PDF file regardless of whether you are using Windows, Linux, Mac, and even on PDA's and mobile phones. This means that you do not have to worry about what system your colleague or customer is using and if they will face any problems in viewing the PDF file.
" You can convert your existing Word documents into PDF files with a click of a button and to your surprise, you may find that the resulting file is highly optimized and much smaller than the original Word file. If you are worried about whether there is any compromise on the quality, you can be rest assured, there is no loss of quality when you convert the files.
" If your project is spread across multiple documents like Word, Excel, photos, etc., you can still merge all these into one easily manageable PDF file. (Remember, recovery tools can fix pdf files to restore both text and images.)
" With proper PDF creators, you can covert almost any document into a high quality PDF file allowing you to obtain high quality print outs of the document as well.
" PDF files are one of the most secure file formats in use today and very rarely will you hear of them being infected by viruses or Trojans. You can thus share your work with others, safely and securely. On those occasions that a PDF file does get corrupted due to malicious attacks, you can quickly use recovery tools such as Advanced PDF Repair from DataNumen to fix pdf files, get rid of the infection and restore all the data.
" You can make PDF files as read-only files preventing others from making any modifications in your files. You can thus easily protect all your hard work and stop others from redistributing it as their own. You could simply encrypt all your work - this will allow you to share your work with others while not having to worry about anyone else duplicating it without your consent.
" The biggest advantage of using PDF files on the Internet is that it can be opened automatically within any browser. As you are browsing the Internet, if you come across a PDF file that seems interesting, you do not have to wait to download it and then view it. Simply click on the link - the PDF file should open up in your browser. If there are problems opening the file, then perhaps you should save it on your hard disk and try opening it directly.
" To begin with, PDF files are compatible across all kinds of platforms. You can view a PDF file regardless of whether you are using Windows, Linux, Mac, and even on PDA's and mobile phones. This means that you do not have to worry about what system your colleague or customer is using and if they will face any problems in viewing the PDF file.
" You can convert your existing Word documents into PDF files with a click of a button and to your surprise, you may find that the resulting file is highly optimized and much smaller than the original Word file. If you are worried about whether there is any compromise on the quality, you can be rest assured, there is no loss of quality when you convert the files.
" If your project is spread across multiple documents like Word, Excel, photos, etc., you can still merge all these into one easily manageable PDF file. (Remember, recovery tools can fix pdf files to restore both text and images.)
" With proper PDF creators, you can covert almost any document into a high quality PDF file allowing you to obtain high quality print outs of the document as well.
" PDF files are one of the most secure file formats in use today and very rarely will you hear of them being infected by viruses or Trojans. You can thus share your work with others, safely and securely. On those occasions that a PDF file does get corrupted due to malicious attacks, you can quickly use recovery tools such as Advanced PDF Repair from DataNumen to fix pdf files, get rid of the infection and restore all the data.
" You can make PDF files as read-only files preventing others from making any modifications in your files. You can thus easily protect all your hard work and stop others from redistributing it as their own. You could simply encrypt all your work - this will allow you to share your work with others while not having to worry about anyone else duplicating it without your consent.
" The biggest advantage of using PDF files on the Internet is that it can be opened automatically within any browser. As you are browsing the Internet, if you come across a PDF file that seems interesting, you do not have to wait to download it and then view it. Simply click on the link - the PDF file should open up in your browser. If there are problems opening the file, then perhaps you should save it on your hard disk and try opening it directly.